Vacation Rental Agreement
Property: Lot 28 Ocean Haven Drive, Mayaro, Trinidad, W.I.
Guidelines & Terms
- Condition: Property is clean and well-maintained. Use all amenities responsibly.
- Responsibility: Renters are liable for any loss or damage beyond normal wear.
- Report Issues: Notify within 24 hours of arrival.
- Absolutely NO SMOKING INDOORS
- Do not remove furniture or items. Keep all appliances/fixtures in place.
- No open flames indoors (except the kitchen stove).
- Do not cut meats or hard items on kitchen counters—use designated outdoor prep areas.
Security & Liability
- Security Deposit: $1,000 TTD for the entire facility or $500 TTD per apartment. This is refundable, subject to deductions for damages, missing items, or excessive cleaning. A detailed breakdown will be provided if needed.
- Disclaimer: Owners are not liable for injury, loss, or damage to personal belongings. Guests must exercise caution and supervise children, especially near the pool. All activities are at the renter’s own risk.
- Guest Policy & Additional Charges To prevent overcrowding, the amount of individuals listed in the bookings form are permitted on the property. – Unauthorized guests beyond the confirmed number of occupants will incur an additional fee of $200 per person. – We reserve the right to terminate the stay without refund if this policy is violated.
Prohibited Substances & Items
- The possession, use, or introduction of any illegal items is strictly prohibited. This includes but is not limited to drugs, firearms, explosives, and hazardous materials.
- Any behavior that endangers guests or neighbors—such as vandalism, reckless conduct, or excessive intoxication—will result in immediate removal and possible legal action.
- Smoking is NOT permitted indoors. Use outdoor areas responsibly where allowed.
- Pets: No pets of any kind are allowed on the premises.
Check-In & Check-Out
- Check-in: 2PM | Check-out: 12 Noon
- A post-checkout inspection will determine eligibility for a full or partial refund. This process may take up to 7 days.
Garbage Disposal
- Bag all garbage securely and place it in the outdoor barrels near the gate. A helper may transport it to the main road, at the road junction, or you may do so yourself.
- Garbage collection scheduled early each morning.
Discretion & Courtesy
- This property is located in a residential area and may be shared with other guests. Please be mindful of noise—particularly loud music—and maintain respectful behavior at all times.
📅 Booking Information – Rachel’s Retreat 🏡
Please provide the following details to help us assist you with your booking:
👤 Client Information
– **Full Name**
– **Address**
– **Phone Contact** 📞
👥 Affiliate Contact (Preferably someone traveling with the group)
– **Name**
– **Address**
– **Phone Contact** 📞
💰 Security Deposit
A **$500 deposit per apartment** is required at the time of booking.
🆔 Photo Identification
A valid **photo ID** showing your address is required.
📅 Desired Booking Dates
Please specify your **preferred check-in and check-out dates**.
👨👩👧👦 Group Details
Total **number of individuals** staying in the house or apartment.
🏡 Booking Type
Choose between:
– **Entire House (Exclusive Use)** 🏠 – Enjoy complete privacy. No other group will be allowed to stay during your booking.
– **Apartment Rental** 🏢 – Shared access to outdoor facilities, but **upgrade available** for **exclusive use**, ensuring privacy.
🔑 Key Handover Policy
Keys will be handed over upon at arrival electronically and must be returned upon checkout same way it was received.
✨ We look forward to hosting you at Rachel’s Retreat! ✨
🏡 Welcome to Rachel’s Retreat! 🌊
📶 Wifi Access
Connect to any SSID with Rachels and use the password: (provided to renter)
📺 Entertainment Options
Enjoy movies and series on Disney+ or Plex. Other apps like YouTube, etc are available for streaming.
✅ Provided Essentials
We take care of: Fresh bedsheets 🛏️ and other necessities, please walk with your own garbage bags, soap and toilet paper, incase the ones provided one are used up before your stay ends.
– Other basic necessities to ensure your comfort!
🔹 Please Bring Your Own
We recommend bringing:
– **Towels** 🏖️
– **Soaps & toiletries** 🧼
– Any **personal products** you may need.
🔐 Access Instructions
When you arrive at the gate, lightly touch the number pad on the lockbox to wake it up.
– Enter the code: ( code would be given to you before you arrive)
– Immediately press the key button (located next to the 0 and marked with a key symbol).
The lockbox will open, and you’ll find the relevant access key inside.
Front Door Access:
At the main entrance, you’ll see a large wooden door with locks.
– You will be given the instruction of opening.
✨ Enjoy your stay at Rachel’s Retreat! ✨